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Levi E. Coe Library
Board & Association Meeting
February 2, 2010
Members Present: Bonny Fowler, Joanne Hargreaves, Jean Hazen, Cathy Hinsch, Brenda Marino,
Elizabeth Tischio, Barbara Wallach, Chris Zawacki, Jessica Babbitt.
Also Present: Todd Fabian, Library Director.
Public Comment: Don Sperl and Alma Elder visited from the Housing Authority to speak about the
survey that was sent to residents of Middlefield and Rockfall. There was an open discussion about
housing options in town.
Meeting called to order at 7:29pm.
A motion was made by Jean Hazen and seconded by Chris Zawacki to accept the agenda.
A motion was made by Cathy Hinsch and seconded by Barbara Wallach to accept the December 1st,
2009 minutes. (January meeting was unofficial)
Treasurer’s Report:
Deposit from the Town of Middlefield went through on January 19th, 2010.
Director’s Report:
• We received the State of CT report about our well. There were 5 violations listed. Violation 1
refers to the well and septic proximity (less than 75ft apart). Violations 2 thru 5 can all be
taken care of with a new well access hatch. We have until February 19th to respond – Todd will
be meeting with Lee Vito to come up with a plan and send the response next week.
• The budget was sent to the Town and Todd has not heard back from them yet – he will let the
Board/Association know when we do.
• A mailer will be sent out to local businesses about the Summer Reading program. The intent is
to have businesses sponsor specific programs and prizes. It was suggested that Todd also send
the mailer out to the Exchange Club, Lions Club and Junior Women’s Club also.
• Giftworks will be purchased. The Board approved the spending of $500 for the program
because there will be a great return on our investment. Many volunteers from the Board
offered to transfer our current Excel list into the new program.
Friend’s Group Report:
• Melissa is waiting to hear back from Sue D’Orvilliers about the Phon-a-Thon. Her intent is to
get more volunteers. So far phone and e-mail communications have both been successful.
Committee Reports:
Building & Grounds – Ralph working on leak
Finance Committee – Budget has been submitted
Membership Committee – none
Personnel Committee – none
Ways and Means Committee
Booksale/Bakesale – The dates have been set for this year’s booksale/bakesale – Nov. 5th 12-4,
Nov. 6th 9-3. Books have been coming in already.
Phone-a-thon – Dates have been set (April 5th, 6th and 7th)
Judge Coe Day/Old Homes Day – need to get someone to head this committee
Durham Fair – Eagle Scout project should be underway this spring/summer
Levi E. Coe Library
Board & Association Meeting
February 2, 2010
Old Business:
Budget updates – Budget has been submitted to the Town
Elevator to Code
Water Well/Septic Tank updates – see above Director’s Report notes
New Business:
Next meeting set for March 2nd. Barbara has offered to take over preparing the agenda. Any
changes or amendments should be sent to her.
Meeting adjourned at 8:10pm.
Respectfully submitted,
Jessica A. Babbitt
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