February 2010 Minutes

Levi E. Coe Library
Board & Association Meeting
March 2, 2010

Members Present: Taryn Anderson, Pauline Bladek, Bonny Fowler, Lucia Ginter, Joanne Hargreaves, Jean Hazen, Robin Heath, Cathy Hinsch, Brenda Marino, Ralph Sayward, Elizabeth Tischio, Barbara Wallach, Chris Zawacki, Jessica Babbitt.

Also Present: Todd Fabian, Library Director.

Public Comment: Lucy Petrella and Alice Malcolm, members of the Board of Finance, sat in on the meeting

Meeting called to order at 7:11pm.

A motion was made by Cathy Hinsch and seconded by Ralph Sayward to accept the agenda.

A motion was made by Bonnie Fowler and seconded by Jean Hazen to accept the February 2, 2010 minutes.

Treasurer’s Report

New format to the Treasurer’s Report: starting balance and ending balance now being reported. Money was transferred from our operating account to the interest-accruing account—funds will be transferred as needed.

Director’s Report

• A sign up sheet was left at the library for the Phone-a-Thon, which will be held from 6-8:30pm on April 5 th, 6 th and 7 th at Liberty Bank.
• A breakdown of the programs, stats, patrons, etc. was available and handed out to the members. A profit and loss worksheet was also handed out, which indicated a little money set aside for well repairs.
• The report about the well has been filed with the State of CT. The well hatch was opened by Ralph and Todd. The well cap appears to be in decent shape, as is more accessible than originally thought. The well and septic are 70ft apart, which is further than first measured. A follow-up report will be filed with the help of Lee Vito.
• A mailer was sent out to local businesses about the Summer Reading program, and so far the library has received three responses. The companies will be put into an advertisement pamphlet.
• Giftworks was purchased, and the program just needs to be uploaded onto an appropriate computer (which will not be the same as the computer that has the server—a new tower will be purchased). As soon as the program is uploaded, Todd will contact Board members to populate the program.
• The Art Gala raised $706 and received positive feedback, especially from the Town Times article.
• There will be an all-ages family program coming up in late April. 2012: The Hoax Hype Hollywood Hysteria by Dr. Larson.
• Todd met with RLI Electric. An electrician from the company offered to do volunteer electrical work at the library, as long as the library purchased the supplies (he has already offered his services at the Durham Library).

Friend’s Group Report

Sue took Melissa’s number, and should be calling Melissa to get volunteers for the Phone-A-Thon.

Committee Reports

Building & Grounds: Well issue already covered earlier

Finance: Members are Jessica, Barbara and Cathy

Membership: nothing discussed

Personnel: Taryn only member, nothing discussed

Ways & Means

Booksale/Bakesale: Books being collected and sorted. Discussion of baked goods being sold on Friday also.

Phone-a-thon: Sign up sheet at the library

Judge Coe Day: June 5 th 5-8pm. Much discussion about events (see Proposal handout written by Taryn).

Durham Fair: Fair open 4-10pm on Thursday night. Eagle project on hold (Robin checking in with David).

Old Business

Everything already covered in Director’s report.

New Business

Website update: Need to update members’ names, minutes, agenda, etc. Any suggestions let Todd know.

Display case: Vicki is looking for new suggestions. Board members suggested historical collections, Lions Club (vision related display), and Rotary Club.

A motion was made by Cathy Hinsch and seconded by Ralph Sayward to adjourn the meeting at 8:15pm.

Respectfully submitted,

Jessica A. Babbitt