Minutes
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Levi Coe Library Association Meeting Minutes January 16, 2008 Members Present: Jessica Babbitt, Pauline Bladek, Bonny Fowler, Lucia Ginter, John Grome, Jean Hazen, Don Keathley, Brenda Marino, Mary Pitruzzello, Taryn Ryzak, Elizabeth Tischio, Barbara Wallach, Ashley Zawacki, Melissa Zawacki, Chris Zawacki, Sue D'Orvilliers, Julie Carroll, Robin Heath. Also Present: Todd Fabian and Joe Dattilo Call to order: The meeting was called to order at 7:06 PM. Approval of Agenda: A motion was made by Don Keathley and seconded by Robin Heath to accept the agenda. Approval of minutes: A motion was made by Sue D'Orvilliers and seconded by Bonny Fowler to approve the minutes from the previous Association meeting. Director's Report: Todd Fabian was introduced to the Association members. The Children's Annex has opened and 80 new books were donated to the Giving Tree, 67 of which were in the month of December. Committee Reports: Positions are available. Jessica Babbitt is an honorary Board member. There are two Town appointed positions and one Association appointed position available for the Board. The Art Gala will be on February 16th from 5-8 PM, the Annual Book Sale will be held one day only on March 29th from 10-4, and the Phone-a-thon will be held in April. Treasurer's Report: Funds have been switched to a high yield account at TD Banknorth. Due to the current market, the funds have had a net loss of about $2,000. Budget 2008-09: The Library has asked for a $20 K increase over last year's budget due to the increase in utilities and for salaries. Building and Grounds Report: Continuing talk of the repairs necessary to get the Library up to date. It will take about $300,000 to complete the project. The most critical items are to upgrade the electrical, work on the original Library basement, move the elevator shaft, fire rate the building, and repair structural damage and any cracked beams. Old Business: Talk of the bylaws and the need for revisions. The last update was about ten years ago. Some items that were discussed were changes that needed to be made such as membership dues, board members being association officers, out-of-town association membership. Members were asked to review the current bylaws with suggestions and make corrections. Sue D'Orvilliers graciously volunteered to compile all of the suggestions for a special meeting. The date for the meeting will be announced. One of the main issues of concern was non-resident membership. Discussion ensued and the final motion was made by Robin Heath and seconded by Don Keathley to make an amendment to a suggestion made by Sue D'Orvilliers and seconded by Jean Hazen to allow a temporary six month trial period as recommended in Item 3 to allow non-residents in good standing to join the Association. The motion was voted on and approved unanimously. Library Land: The other topic of interest is the sale of the Library land that extends beyond the railroad tracks. Discussion ensued. Although the majority of the members would like to keep the land, the money that the Library would receive from the land would help to replenish the Endowment fund and take care of the renovations. It was discussed that if the land were put up for sale we could offer it to the Town at a fair market value. Robin Heath made a motion and Don Keathley seconded that we refer the sale of land to a committee made of the Board of Directors and three Association members to explore the feasibility of selling the 8.5 +/- acres of land. 90% of these funds will go toward the building renovation. Jean Hazen added that said committee will bring all offers back to the Association to vote on in a special meeting. The motion was voted on and the Association accepted the motion. Adjournment: The meeting was adjourned at 9:09 P.M.
Ashley Zawacki
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